16th May- 8th July 2016
For this post I have decided to group together the last
couple of months as I have been working on a large piece of work for the Transformation
Team as part of the Caring Together Programme.
As part of the Caring Together Governance Structure there is
a Caring Together Programme Board where members of the partner organisations
including Chairs and Chief Executives meet to discuss how the programme is
progressing on a monthly basis. It provides direction to the Programme
Executive Group and multiple workstreams that sit beneath it. At the start of
the new financial year the programme board decided that in order for the
programme to move at the required pace, there needed to be areas of focus for
the year ahead. It was decided that the priority areas of focus would be
Maternity Care, Child Health and Wellbeing and Urgent and Emergency Care
including Community Care. For each of these areas it was decided that there
would be Task and Finish Groups where Care Professionals would be invited to
attend to discuss the proposed options for each of the areas.
Also for the areas of focus it was decided that there would
be a Stakeholder event where local stakeholders including public and patient
representatives would be invited to attend to discuss the proposed options. As
local stakeholders have been involved in the Caring Together Programme from the
start it was important to ensure that they were included in the working up of
these proposed options.
I was asked by the Transformation Team to coordinate and take
a lead on all of the Task and Finish Groups and Stakeholder events. For each of
the priority areas there were two task and finish groups and a stakeholder
event. For each of these events I had to work with the leads of each of the priority
areas to put together lists of attendees with contact details so that when it
came the time to send out invitations we had the list already put together. Once
suitable dates were identified for the events I liaised with venues and other members
of staff at the CCG to book suitable venues for the Task and Finish Groups. After
this had been identified I then sent out invitations to the list of attendees
that had already been generated. I was then in charge of monitoring attendance
at the events by taking note of the responses that were received in a
spreadsheet that I created. It was an easy way of monitoring attendance and
being able to tell the priority area leads how many people were attending when
we had our weekly catch up meetings. Also I helped to put together agendas and
any papers that had to go out to attendees prior to the meetings. As some of
the meetings were held in the evening I also had to arrange food and
refreshments for these. Finally I attended each of the events to support the
leads of the task and finish groups with anything they required.
Once all the events had taken place I was involved in
collating the feedback that was collected by the facilitators and scribes, to
ensure that this could be included in feedback going forward to the Caring
Together Programme Board. This guaranteed that the views of both the care
professionals and the stakeholders would be represented in the options going
forward.
Finally at the beginning of July we welcomed my successor
Robbie Nolan to the CCG who will be taking on the role of Transformation
Programme Support Officer for 2016/17. There will be a handover period of a month
so that he is fully briefed on what the role entails and the pieces of work I have
been involved in this year. I really hope he enjoys the role and being a member
of the CCG team as much as I have done and takes away as much as I have done
from my placement year.
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